What is a Snapshot?


Available under the Admin tab on the left-hand toolbar in the Control Panel, the Snapshot feature enables administrators to easily and efficiently maintain records of the organization’s child protection efforts. With the click of a button, our system takes a screenshot of active users in the Control Panel.

The Snapshot is automatically stored in the Control Panel for safekeeping.

Snapshots record the following information:

  • Name
  • Tag(s)
  • Role
  • Employee/Volunteer
  • Awareness Training Status and Renewal Date
  • Background Check Status and Completion Date
  • Screening Process (Application, References, and Interview) Status

It is recommended that Snapshots be created on a regular basis (quarterly or biannually) for record retention purposes.

Watch how to create a snapshot below:

To customize recorded information and export data from the Control Panel into an excel spreadsheet, create a report. 

Don’t see the Admin tab? Only SSAs or supervisors who have been given permission to access reporting can view this page. If you are a supervisor and would like to access this page, contact your SSA to request that your role be changed to SSA or that you be given access to reporting. Learn more about roles here.

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