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Background check level information

 Search Level ONE

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database 

Search Level TWO

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database
  • Motor Vehicle Records

Search Level THREE

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database
  • County of Residence Report                                  

Search Level FOUR

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database
  • Motor Vehicle Records
  • County of Residence Report

 Search Level FIVE

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database
  • Motor Vehicle Records
  • County of Residence Report
  • Federal Court Criminal Search (statewide)

Search Level SIX

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database
  • Motor Vehicle Records
  • County of Residence Report
  • Federal Court Criminal Search (statewide)

*all names and county-level criminal report searches within the past 10 years.

Search Level SEVEN

  • Identity Research
  • Multi-Jurisdictional Criminal and Sex Offender Database
  • Motor Vehicle Records
  • County of Residence Report
  • Federal Court Criminal Search (statewide)

*all names and county, state, and federal level criminal report searches within the past 10 years.

 

Search Descriptions

Identity Research: Identity Research or a Social Security Trace is a critical first step in conducting a background check – verifying the identity of the applicant. The Identity Research verifies your applicant’s Social Security Number (SSN), past and present addresses and possible aliases or maiden names used. What we need to know: It is important to ensure that the name provided by the applicant is actually the person’s name. The Identity Research provides the confirmation that the name and the social security number match. It is important that the organization ask for a state or federally issued identification to ensure that the applicant identification matches the likeness of the person providing the application information. Misrepresenting one’s identity is the most basic way a person with a criminal record can gain access to vulnerable populations.

Multi-Jurisdictional Criminal Database: This is a computerized search of a massive database of over 500 million records. The database being search contains records from:

  • all 50 individual state databases
  • criminal records from state agencies such as County Courts, Department of Public
  • Safety, Department of Corrections, and Administrative Office of Courts
    computerized Sex Offender Registries in all available States
  • the Government Terrorist Watch List for all 50 States
  • the Office of Inspector General and GSA excluded parties list

 What we need to know: Though this sounds impressive, this is a basic multi-jurisdictional database search. This is the primary product being sold by background check vendors and is often represented as having values it does not have. The multi-jurisdictional database search has significant limitations, the most important of which is the incompleteness of the data (not all records are available, some record sources are not computerized, some states/counties do not sell records, etc.).

Despite its limitations, this search is affordable for most organizations; if your organization is not limited by budgetary concerns, it is highly recommended that you consider a search that adds additional search components – especially county searches.

National Sex Offender Registry: A Nationwide Sex Offender Registry search includes sex- offender records provided by each state including the District of Columbia.

What we need to know: Less than 10% of sexual abusers will encounter the criminal justice system – much less be convicted of a registration-level offense. This is a search element we must include, but it cannot give us a false sense of security that this registry identifies all of the people that wish to hurt the vulnerable. 

Motor Vehicle Records: Motor Vehicle Records (MVR) reports statewide driving records, including Commercial Driver's License status (CDL) for at least 3 years, oftentimes up to 7 years. We recommend screening motor vehicle records for any position requiring driving, such as transportation of children or other program participants, delivery, trucking, DOT compliance, or any use of company vehicles.

County of Residence Report: Most sexual abuse and violent behavior criminal records are maintained at the county level. Given the weaknesses in the multi-jurisdictional database search, the best way to gather county criminal records is to request those records directly from the county record-keeper. A County of Residence Report is an effort to hand-retrieve county criminal records by a nationwide network of experienced court researchers. The county criminal records search reports felony and misdemeanor convictions, and searches go back at least 7 years per FCRA regulations. This search is limited to the applicant’s county of residence. If the applicant is new to the county or lives/works in an area that serves several counties, an organization may request additional counties for a hand-retrieved county search. Further, the Social Security Trace will reveal the applicants past addresses – this can be instructive if an organization desires a hand-retrieved county search of the records in one or more of the identified past counties of residence. These will involve additional fees per county, which may vary from county to county.

Federal Court Criminal Search (statewide): A Federal Criminal Records Search is a statewide search that retrieves information directly from the Federal District Court repositories and identifies criminal convictions on federal charges. This is particularly relevant in identifying arrests and/or convictions for charges related to child pornography. This is also relevant for screening management and executive candidates for white-collar and financial crimes. Some employment contracts require federal criminal records searches as part of a screening package.

 

*For pricing information, contact us at backgroundchecks@ministrysafe.com or call 817-737-7233, M-F 9am-5pm CST. 
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